Responsibilities:

Verify vendor invoice to P/O & packing slips
Code, post, and prepare invoices for approval
Run weekly checks and prepare for management approval
Print and maintain batch reports, check registers, approved to pay reports and aged Payables report
Input manual checks and reconcile with manual check register weekly
Update checkbook and maintain balance daily
Communicate with vendors and resolve discrepancies with any invoices, checks and accounts balances
Communicate with Sales, Purchasing, and Shipping when resolving any differences
Receive monthly expense reports and verify approvals, receipts, and amounts
Receive monthly credit card bills and distribute to employees for collection of receipts with descriptions
Prepare weekly AP number reports
Maintain and reconcile petty cash

 

Requirements:

Basic understanding of general accounting practices and principles
Solid Excel skills, including creating manual invoices, formulas (subtotal feature), hide columns, pivot tables, macros and sorting data
Working knowledge of Word, Outlook and PowerPoint
Strong organizational and follow-up skills
Excellent communication and collaboration skills
Flexible and willing to cross-train and contribute to other functions in the department as needed
Able to maintain confidentiality, set priorities, meet deadlines and schedules, be detail oriented and adapt to changing priorities
Must be eager to learn more about accounting

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